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Frequently Asked Questions > Invoicing > Charging each owner with electricity consumption each month
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Charging each owner with electricity consumption each month
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Question : I have to charge each owner with electricity consumption each month. Naturally every amount is different.
Can you tell me how best to do this, other than to go into each account separately ?
Effectively, it would be a real nightmare to have to do them one by one.
Since it has to be done each month, I recommend to create an 'Invoicing Group'
| • | Menu Transactions > Invoicing Group Management |
| • | Give a name to your new group |
| • | Click on the binocular icon to choose the revenue account you want to credit |
| • | Type the description of the transaction you would like to be printed on the owners' statements |
| • | In the grid below, select the accounts that must be charged |
| • | you can just double click on the account you want to transfer to the right |
| • | or highlight all the ones you want and after click on the button "Add' (in the middle on the screen) |
| • | All accounts being on the right part of the screen will be part of the group |
| • | Type the amount for each of them |
| • | or use the function above to record several accounts with the same amount |
| • | Highlight the ones you want, type the amount in the field and click or ''Record' and all selected accounts are going to have the same amounts automatically recorded |
| • | Your group is now ready to be processed at any time |
| • | It can even be processed right now by clicking on the button ''Process this Group Now'' |
The next time you will have to process it
| • | Use the menu Transactions > Invoicing Group Management |
| • | Select the group involved |
| • | Then, change what has to be changed |
| o | New amounts where needed |
| o | Remove accounts not needed anymore |
| o | Add accounts to the group if needed |
| • | Click on “Process this Group Now” |
| • | Select the date at which it must be processed |