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Check or Direct payment - I have entered an invoice and the payment is withdrawn automatically from my bank account.  How do I process that?

If You Already Processed the Invoice

Use the menu Transactions>Checks and click on the first button on the top bar "This is a direct payment".  Then the check number field will disappear (of course, there is no check number for a direct payment since it is automatically withdrawn from your bank account).

Choose the supplier by clicking on the small black arrow or by using the "Binocular" icon.  Name and address of the supplier will be generated.  Then, in the lower part of the screen, choose the expense account you want to impute.  If you have already defined an expense default account for that supplier, it will have been already generated.  Type the amount, click on "Process".  It's done.

The only thing that is different is that this 'like-check' will not have any number but the number given by the system (DP00001). (DP is for Direct Payment)

This kind of  'special checks'  will not be listed in the checks to be printed of course, but besides that, they will be treated as any normal check.  They will appear anywhere a normal check appears including the bank reconciliation.

If You Don't Receive Invoices (or Don't Record Invoices Before Paying Them) and Want to Debit the Expense Account Directly

Note

It can be done this way but usually, when you receive an invoice, it is always better to register it and use the method recommended to pay it.

However, if you don't receive invoices or if you don't want to record them and prefer to debit the expense account directly without passing through the payables first, it is up to you.  In this case, the best way is to create a transaction group.

Of course, you must not make a check since it is already paid by a withdrawal from your bank account. Direct payments are often used to pay periodical fix amounts like, electricity, telephone, TV/Internet cable, Insurance premiums, etc.

Create a group of transactions via Transactions>Transaction Groups Management, and record the entries that should be processed when you will process the group.

If amounts are always the same, you can attach the group to the regular assessment to have it processed automatically each time the regular assessment is going to be done.  In this case, the group will be processed as of the first of the month.  You create the group, you attach it to the regular assessment.  It will be processed automatically.  No need to even think of it.

If you don't attach the group to the regular assessment, you must process it at the date of your choice.  To do so, use the menu: