How to modify change the expense account used when recording a payable invoice

You are here: Frequently Asked Questions > Suppliers > How to modify change the expense account used when recording a payable invoice
How to modify change the expense account used when recording a payable invoice

Question : I have recorded a payable invoice and have imputed the wrong account.

Is it possible to change the expense account used ?

Yes, you can modify one or several expense accounts that were used when recording the invoice.

However, don’t forget that you cannot increase or reduce the number of accounts used at that time.

Example: if you had used only one expense account, you can’t distribute the amount into several accounts. If you had used two accounts, you can’t impute only one account or more than two.

If you have to, it would be better to reverse the transaction and to do it again with the accounts you want.

To modify a transaction (any kind of transactions in fact).

•	Have the transaction displayed by clicking on its blue link anywhere in the program.

o	It could be within the account statement, in the Journal, Supplier Invoice History, Check History, etc. Anywhere you can see the blue link to the transaction number or the invoice number

•	Click on the button ‘’Modify Transaction’’ (the transaction will be the only one shown on the screen)

o	You could have a warning restricting the modifications you can do; but continue

•	All details of the transaction will appear in a new window

o	Click on the column where the expense account you want to change is shown

o	Select the new one you want

•	Click on ‘’Process”

•	A note will be automatically attached to the transaction to inform future readers of the modification

•	All transaction modifications can be seen by clicking on the button “History Modifications” when you are in the Journal (menu Financial Statements > Journal)