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I have some checks to cash for the Social Committee and I don’t want to do it through the owner accounts (some people contributing to the Social Committee are not owners and don’t have an account).

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Question : I have some checks to cash for the Social Committee and I don’t want to do it through the owner accounts (some people contributing to the Social Committee are not owners and don’t have an account).

How can I cash and deposit them ?

 

We explain how to do this without using the owner accounts. However, it would be easier and faster to use the owners accounts (at least for those having an account).

 

1.Create a revenue account named ‘’Contributions to the Social Committee’’ via the menu Info > Revenues
2.Use the menu Transactions > Payments Received
a.Accept or modify the date
3.Click on the third option named ‘’Show All Accounts Except Payables’’ (to the left of “Refresh”)
4.Click on ‘’Refresh’’
5.Check mark the revenue account “Contributions to the Social Committee’’
a.Type the amount in the column ‘’Check’’ or ‘’Cash’’ depending if it is paid by check or cash
b.Type the check number if needed (it is not compulsory)
c.Modify the description (example: if you want to have the name of the contributor)
6.Click on ‘’Process’’
a.The check or cash collected is now within the deposit slip
7.If you have more than one, do the same thing again starting at step 5, till you have collected all amounts received
8.After having collected all amounts, use the menu Transactions > Deposits
9.Click on ‘’Process’’
10.Click on ‘’Print’’ for Preview and ‘’Print’’ again to print on paper (two copies, one for you and one for the bank)