Managing multiple condo communities has always been a bit of a balancing act, but it’s getting more challenging to maintain your momentum given all of the additional responsibilities placed on you and your team.
Between accounting work, board meetings, compliance matters, routine maintenance, and ongoing resident requests, keeping costs predictable and teams productive may feel nearly impossible…unless you have some additional help.
No, we aren’t talking about hiring more staff. We’re suggesting you leverage condo management software to ensure your company continues to move in the right direction.
Below are 8 condo management software leaders that have been carefully selected for their innovative features, condo-specific workflows, and credibility.
Top condo management software for property management companies
- Condo Manager
- Condo Control
- Buildium
- Vinteum
- AppFolio
- Yardi Breeze
- ONR
- Building Stack
Why your company needs management software to excel
Condo management software is not new. But a lot has changed since the last time you reviewed software options.
Leading software solutions have moved beyond simple task management. Instead, they’ve been refined to ensure property management companies can really perform and continue to scale.
Platforms are more intuitive, more proactive and more capable of doing the work that takes up your valuable time.
How to know your condo management software is doing a good job
Maybe you already have software and have been thinking about making the switch. Or you’re about to select a new platform and want to know you’ve made the right choice.
You can use this evaluation checklist to measure your current solution’s performance.
- Accounting and compliance – the software supports fund accounting, reserves, escrow/trust, online payments and delinquent tracking
- Operations and maintenance – work orders, vendor management, and mobile logging for staff
- Self-serve tools for residents – portals, announcements, amenity booking, package/visitor management
- Reporting and audit trails – meeting-ready reports, document storage, KPIs and approval histories
- Scalability – can handle portfolio growth, integrates with existing tech stack
8 condo management software for property management companies
Now that you know what to look for, you can do a deep dive into a few, or all 8 of these outstanding software platforms that possess the features you need.
1. Condo Manager
Condo Manager is a leader in integrated accounting, management and communication software. Management companies prefer this Canadian option because it finds economies of scale using automation. The results? Immediate productivity gains and expense savings.
What makes it stand out
The purpose-built condo accounting plus user-friendly management and communication tools make Condo Manager a top choice. Management companies genuinely appreciate how powerful and intuitive the accounting system is.
Plus, the integration options are extensive and allow teams to leverage two great systems while cutting down on double data entry.
A great fit for
Growing and mature condo management companies that need robust accounting and want an end-to-end platform geared specifically to corporations and associations.
2. Condo Control
Condo Control is a Canadian portfolio-ready operating system for condominium communities. It standardizes operations, unifies accounting and payments, and resolves routine resident inquiries with AI and self-serve solutions.
What makes it stand out
Condo Control has an exceptionally deep communication and operations toolkit for multichannel messaging, service requests, amenity bookings, vendor management, online payments, and more.
Condo Control offers a complete digital experience for residents and measurable productivity gains for management.
A great fit for
Portfolio managers who need complete oversight, custom workflows, and core admin features.
3. Buildium
No matter the portfolio, Buildium is purpose-built to let you regain control of your business and drive more revenue. It is user-friendly and appropriate for all types of users, even managers who aren’t entirely comfortable with technology.
What makes it stand out
Buildium offers all of the core accounting/reporting, maintenance, and resident solutions that management companies need to succeed.
Its toolkit translates well to condo operations, and it is very useful if you want unified processes across mixed portfolios.
A great fit for
Management companies that care for a blend of residential communities and need a reliable platform with broad capabilities.
4. Vinteum
Vinteum is a web and mobile solution that aims to improve the quality of service provided by property managers and make their lives easier.
Manage your whole portfolio from one single account, while empowering board members and residents to do more for themselves.
What makes it stand out
Vinteum has Neigbrs by Vinteum, a communication-first platform designed to improve operations and the resident experience.
Some top features include smart calls, virtual meetings, community notices, reception and asset management.
Vinteum highlights high renewal and satisfaction rates, signalling its ease of use and effective resident-board connection.
A great fit for
Condo management companies that want a streamlined, resident-friendly communication hub with simple operational features for small to mid-sized communities.
5. AppFolio
AppFolio is built to deliver the outcomes that management company needs with unified data, agentic AI, and new revenue streams.
This platform promises to take on busywork so that your team has more free time to create better experiences for clients, and generate additional revenue.
What makes it stand out
AppFolio targets profitability and client experience improvements through automation and self-service.
It has a comprehensive occupancy and leasing system too, making it a great assistant to any company that regularly manages rental units and tenants.
A great fit for
Growth-minded management firms that want a polished, scalable platform with deep automation and executive-level visibility.
6. Yardi Breeze
Yardi Breeze aims to make property management less difficult. It provides solutions for every stage of your business, and can scale whenever you are ready to grow.
There is no minimum number of units that you must manage in order to use Yardi Breeze.
What makes it stand out
Yardi Breeze is versatile. It is designed to work for all types of properties, including condo communities.
Its refreshingly simple management and marketing solutions, combined with extensive accounting and AP workflows, bring both clarity and breadth to teams that need to standardize processes.
A great fit for
Small to mid-sized property management firms that want more than basic accounting and management tools.
7. ONR
ONR is a fresh and modern all-in-one software platform, designed to streamline community management, enhance resident satisfaction, and empower management companies to succeed.
From simplifying accounting to reducing miscommunication, managers will enjoy smooth and efficient workflows with ONR.
What makes it stand out
The ONR team understands current challenges plaguing managers, and has designed a simple platform to boost resident self-service and reduce the workload for staff. ONR seamlessly brings residents, management teams, and staff members together in one unified ecosystem.
If board participation and community decision-making are big priorities, ONR’s voting and communications features are perfect for your clients.
A great fit for
Management companies that want to improve community participation, two-way communication, and mobile accessibility.
8. Building Stack
Building Stack is an enterprise-grade web and mobile solution that helps teams manage the entire tenant lifecycle. It is proudly Canadian, and caters to management companies and landlords of all sizes.
What makes it stand out
A unified platform for daily tasks with strong lease/tenant tools, digital signatures tailored to different Canadian provinces, and cloud-based operations makes this platform valuable to companies caring for Canadian condominiums.
It’s easy to add Building Stack into your work environment thanks to its great integration capabilities. Pricing is dynamic and designed for a variety of different users.
A great fit for
Canadian property managers, or those with Canadian holdings, who want local e-signature support and a single space for operations.